There was a time when personal computers and physical storage devices like USBs and external hard drives were the preferred choices for storing important data. Today, cloud storage has become the norm, and its popularity continues to rise for good reasons.
However, cluttered or unorganized data can be a problem, whether you’re using cloud storage or traditional methods. If your cloud storage is running out of space, this guide will help you clear and organize it effectively while ensuring you retain important files.
1. Delete Unnecessary Files
Sometimes, the simplest solution is the best one—deleting files you no longer need. Over time, we accumulate files that we rarely, if ever, use, and they continue to consume storage space unnecessarily.
How to Identify Files to Delete:
- Filter by Size → Find the largest files and delete those that are no longer needed.
- Filter by Date → Remove old files that have not been accessed in years.
- Filter by Relevance → Keep only the files that are important for current or future use.
Tip: Before deleting large batches of files, consider creating a backup in case you need them later. You can delete the backup once you’re certain the files are no longer needed.
2. Remove Unused Shared Files
When someone shares files with you through cloud storage, those files occupy your storage space until you manually remove them. If you no longer need access to these shared files, it’s best to remove them from your account.
Steps to Remove Shared Files:
- Navigate to the Shared Files section in your cloud storage.
- Review the files and identify the ones you no longer need.
- Remove yourself from shared access (varies by platform, usually in file settings).
Note: Be cautious when removing shared files, as you may lose access permanently and may need to request them again if needed later.
3. Organize & Tidy Up Backups
Creating backups of important files is a great practice, especially when switching or upgrading devices. However, old backups can take up a lot of space, making it necessary to clean them up.
How to Manage Cloud Backups:
- Go to the Backup Section of your cloud storage.
- Check the backup sizes and dates.
- Delete outdated or unnecessary backups.
- Transfer essential backups to a physical storage device (USB, external hard drive).
This method frees up space while ensuring that critical backups remain accessible.
4. Upgrade Your Cloud Storage Plan
If deleting and organizing files doesn’t free up enough space, consider upgrading your cloud storage plan.
This is particularly beneficial if you:
- Work with large files (e.g., photographers, video editors, designers).
- Need extra security and privacy for sensitive data.
- Regularly store backups or large datasets.
Choosing the Right Plan:
Most cloud providers offer affordable storage plans for individuals and businesses. You don’t have to go for the most expensive plan—just select one that meets your needs without exceeding your budget.
5. Transfer Data to Another Cloud Account
Instead of overloading one cloud storage account, consider distributing your files across multiple platforms. This can help you avoid extra costs while keeping your data organized and accessible.
How to Transfer Data Between Cloud Accounts:
Some tools, like Easy Cloud Manager, make it simple to transfer files between different cloud services.
Steps to Transfer Files:
- Log in to both cloud storage accounts.
- Select the files you want to transfer.
- Filter files by size, date, or type for better organization.
- Click “Transfer Now” to move them instantly or schedule the transfer for later.
This method helps free up space on your primary cloud storage while keeping your data accessible.
Final Thoughts
Clearing cloud storage doesn’t have to be a complicated task. By deleting unnecessary files, managing backups, and utilizing multiple storage options, you can ensure that your storage remains organized, efficient, and clutter-free.
If needed, consider upgrading your cloud plan or using file transfer tools to optimize your cloud storage experience.
With these strategies, you’ll always have enough space for new files while keeping important data easily accessible.
